Page 183 - 2016-2021-ISU

4. Time Limits

The employee and management can establish a VRWS agreement on a

fiscal year basis of any number of payroll periods in duration from one (1)
to twenty-six (26). The VRWS contract expires the last day of the last

payroll period in the fiscal year. The VRWS agreement must begin on the
first day of a payroll period and end on the last day of a payroll period.

VRWS ending balances must be segregated for each fiscal year. The
employee and management may, by agreement, discontinue or modify the

VRWS agreement if the employee’s needs or circumstances chang
5. Time Records Maintenance

a. All VRWS schedules will be based on the crediting and debiting of VR
credits on the employee’s time card against a regular 37.5 or 40 hour

workweek.
b. VR credits earned during an agreement may be carried on the

employee’s time card past the end of the individual VRWS agreement and
past the end of the fiscal year but must be liquidated by the September 30th

following the end of the fiscal year in which the individual VRWS
agreement expires. VRWS ending balances must be segregated for each

fiscal year.
c. There is no requirement that existing paid leave credits (including

previously earned and banked VR credits) be exhausted prior to the
beginning of the new VRWS agreement. However, agencies should

encourage employees to use carried-over VR credits on a priority basis.
6. Advancing of VR Credits: Recovering a VR Credit Debit

a. To accommodate an employee whose VRWS agreement calls for an

extended absence during the agreement period, an agency may advance VR
credits in an amount not to exceed the number of hours for which the
employee is paid in one payroll period.

b. If an employee terminates his or her employment and has a VR debit,

the agency shall recover the debit from the employee’s lagged salary
payment for his or her last payroll period at work.
7. Coordination with Alternative Work Schedules

It is possible to coordinate VRWS agreements with Alternative Work

Schedule arrangements when desired by the employee and consistent with
operating needs. For example, a VRWS agreement may be combined with

four-day week scheduling for a 37.5 hour/ week employee by the employee

182